Banquet Policies
& General Information
Thank you for choosing Stonebrooke for your special occasion. Our policies are designed to provide the information necessary to create a wonderful experience for you and your guests. Our professional planner is available to guide you through all the options and decisions you need to make, and will answer any questions you have. Please do not hesitate to ask.
Menu Selections
Stonebrooke offers an extensive selection of menus, or, if you desire, our executive chef will create a custom menu perfect for your event. Vegetarian and children's menus are also available upon request. Menu prices will be guaranteed 30 days prior to your event based on market fluctuations. Multiple entrees require color-coded place cards. There will be an additional charge for more than three entree choices and for multiple accompaniment choices. Menu selections are due to the catering office at least two weeks prior to your scheduled event. Our planner will help you choose a menu jsut right for your event.
Food Tastings
Food tastings may be pre-arranged through the catering department with at least one week's notice. Food tastings are not complimentary.
Bartender Charge
A professional bartendeder is provided at no charge if bar sales total $400 or more. A nominal fee of $50 will be charged if bar sales are less than $400.
Corkage Fee
Complimentary corkage is provided for wine purchased through Stonebrooke. If you choose to bring your own wine you may bring 750 mL bottles of wine or champagne for which there will be a $15 per bottle corkage fee. Please, no other size bottles are permitted.
Wedding Cakes
You are welcome to provide your own cake, but you must choose an off-site baker who is a licensed, commercial baker. Stonebrooke will cut and serve the wedding cake at no charge.
Food Regulations
Due to Health Department regulations and club policy, aside from a wedding cake prepared by a licensed, commercial baker and 750 mL bottles of wine or champagne, all food and beverages must be provided by Stonebrooke and consumed on the premises. Health Department regulations prohibit guests from taking home extra food or beverages.
Wedding Gifts and Cards
To assure the security of your wedding gifts and cards, please assign a trusted person to act on your behalf as your gift coordinator to accept and monitor all of your wedding gifts and cards. Please do not leave your gifts unattended, and be sure to provide instructions to your gift coordinator to remove your gifts prior to leaving the area. Stonebrooke is not responsible for any lost or stolen items.
Music and Entertainment
The catering office is pleased to recommend music and entertainment for your event, or you may make your own arrangements. It is important that your entertainment contact our catering office to arrange for set-up times, location of equipment and power needs. Stonebrooke reserves the right to control the volume of your entertainment.
Decorations And Centerpieces
Complimentary white or ivory tablecloths and an array of colored napkins are available. Floral arrangements, ice carvings and additional decorations may be purchased or rented through your Stonebrooke catering coordinator, or you may bring your own. Open tapered candles, confetti & glitter are not permitted.
Wedding Ceremonies/Pictures
Stonebrooke has several picturesque settings for wedding ceremonies and pictures. Your coordinator will work with you to choose the best setting and set-up for your ceremony. Wedding ceremonies are subject to a set-up fee which will be quoted to you by your catering coordinator at the time of booking. Please note: Absolutely no one is allowed on the golf course, putting surfaces and waterfalls. Stonebrooke has a zero-tolerance policy for these areas and guests who violate this policy will be asked to leave the premises.
Room Reservation And Set-Up Fee
All events are subject to a room set-up fee which will be quoted by the catering office at the time of booking.
Guarantee
A guarantee for the number of guests is required 72 hours (three days) prior to your event. You will be billed based on this guarantee. If no guarantee is submitted, we will consider the last number given to be the guarantee.
Deposit
A non-refundable banquet deposit and a $500 damage deposit is required for all ballroom reservations to be confirmed. The banquet deposit amount will be quoted at the time of booking and both deposits will be credited toward your final bill if the terms of this agreement are met.
Damage To Property
Please do not affix any item to the walls without prior approval. Stonebrooke Golf Club reserves the right to charge the appropriate cleaning fee for work required to return the property to its original condition and/or to be reimbursed for damage to property and/or furnishings.
Service Charge & Tax
Food prices are subject to a 20% service charge and a 6.5% state sales tax. Beverage prices are subject to a 20% service charge and a 9% state sales tax. Service charges on food and beverages are the property of Stonebrooke, which has complete discretion as to their use and distribution.
Payment
All events will receive an estimated bill two weeks prior to the event. This must be paid 72 hours (three days) prior to the event. Overpayment will be refunded by Stonebrooke at the earliest possible date. Personal checks cannot be accepted.
Thank you for choosing Stonebrooke for your important event.